In the previous section, we have studied of Appeal Letters and now in this section, we will take a look to application letters.
An application letter is written for various reasons, say, application for job requisition, business application letter, scholarship letter, leave application and so on.
An application letter for job is also known as cover letter, is a document sent with your resume to provide additional information on your skills and experiences. A letter of this type of application typically provides detailed information on why you are qualified for the job you are applying for. Effectively application letters explain the reasons for your interest in the specific organization and identify your most relevant skills or experiences.
Application letters are so much important in our daily life that without application letter one can not place his request, one cannot express his feelings, etc and many more things. Your application letter should let the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up.
Letter Format –
The application letter should be drafted in a manner that it is self explanatory giving out all the details that the application letter should reveal in it. It includes –
- Your Personal Information – It must include your first name, last name, street address, city, state, phone number and email address.
- Employer’s Contact Information – It must include first name, last name, street address, city, state of employers.
- Salutation – Use appropriate salutation for the person whom you are writing this letter. Example – Dear Mr. / Ms. Last name or Dear Hiring Manager.
- Application letters Content – It includes, three main paragraphs –
- First Paragraph of your job should include information on why you are writing. Mention the job you are applying for and where you found the position if you have a contact at the company, include it.
- Middle Paragraph should describe what you have to offer the company. Make strong connections between your abilities and the requirements listed to job posting. Mention specifically how your skills and experience match the job. Expand on the information in your resume, don’t just repeat it. Try to support each statement you make with a piece of evidence. Use several shorter paragraphs or bullets rather than one large block of text.
- In final paragraph conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up. State that you will do so and indicate when.
- Complimentary Close – It includes closing address. Example – Your Sincerely followed by name etc.
Now let’s take a look on some examples –