In the previous section, we have studied about announcement letters. Now in this section, we will study about appeal letters and will discuss format and examples.
A letter of appeal is written when unfair treatment is committed to try rectifying the situation. As appeal letter allows you to state your side of the story using facts to support your cause to convince the reader(s) to reconsider your case. An appeal letter should be polite, concise and to the point.
Appeal letters are written when anyone is seeking for some help from their subordinates. Appeal letter written in any form indicates the relation between the writer and reader. Hence reason for making an appeal letter should be clear in the letter whereas is it a formal or informal appeal letter, the manner of writing should always be polite and simple.
Steps to write an appeal letter –
Step 1 : Starting – Format the letter in a business style. Include address in header, followed by name and address of recipient. All should be left justified. Use proper salutation.
Step 2 : Introduce yourself and matter – Introduce yourself in first paragraph and explain that you are writing to appeal particular decision. The opening paragraph is chance to grab reader’s attention and persuade him to continue reading.
Step 3 : Matter description – Summarize events that took place. Define a clear path for the reader so that they are educated, or reminded of the situation. Keep the description as brief as possible; include pertinent facts that legitimize your case but don’t stuff with unnecessary details.
Step 4 : Specify expected action – State your desired outcome and any additional information that would help to make your case. Refer to any facts that may have been previously overlooked or explain that you are including additional documents that back up your testimony.
Step 5 : Specify if any revert is expected – If you need a revert on particular letter or mail or message, then specify that you expect a revert and the reason why you need a revert.
Step 6 : Ending – Thank the reader for his time at the end of the appeal letter. Include your contact information. Use a professional closing such as “Sincerely” followed by your name.
Now let’s take a look on some of the examples of appeal letters –