In previous section, we have learnt about Parts of the letter, now let’s move to the third lesson of this series.
There are some letter writing tips, which one must keep in mind which writing content and giving it a proper shape.
- Always proofread your letter after writing it, check for sentence structure, grammar, and spelling mistakes.
- Proofread your letter again and again after you have revised it.
- Keep the recipient in mind, and write in a way that he/she can easily understand the letter.
- Don’t use abbreviated date, e.g use April 26, 2017, and not 4/26/17.
- Be respectful when you write, even if you are writing a letter of complaint.
- Be concise and keep to the point, but don’t leave out any important information.
- Try to keep your letter short enough to fit on one page.
- If your letter is more than a page long, use another page, don’t use the back of page.
- If you have access to company (or personal) stationery with a letter head on it, use that instead of regular papers.
Now moving on to the abbreviations that are used in letter drafting –
- asap – As soon as possible
- cc – carbon copy (when you send a copy of a letter to more than one person, you use this abbreviation to let them know)
- pp – per procurationem (a Latin phrase meaning that you are signing the letter on somebody else’s behalf; if they are not there to sign it themselves, etc)
- enc – enclosure (when you include other papers with your letter)
- ps – postscript (when you want to add something after you have finished and signed it)
- pto (informal) – please turn over (to make sure that the person knows the letter continues on next page)
- RSVP – please reply (respondez s’il vous plait)