Part 1 : Introduction to Letter Writing

The art of writing a letter takes practice, knowledge about proper form and the ability to put into words your feelings, thoughts, and/or ideas. In fact, letters need planning and preparation. If you learn the basic parts of a letter, it will help you to create letters for a variety of occasions.

The presentation of the Letter –

The presentation of the letter can be handwritten for less formal letters that are addressed to friends and family members, especially thank-you letters. In the case that you have illegible handwriting, you may want to consider typing the letter in these cases, although proper etiquette dictates against this type of behaviour.

Formal letters which are written on behalf of business to or professional contacts should remain typewritten and grammatical as well as spelling error free. These types of letters should be legible and professional and therefore typing the letter is one of the most effective ways to ensure that the letter demonstrates a professional appearance through the entire course of letter, thereby creating a positive impression on the recipient of the letter.

As regards outward presentation, it is important to determine the tone which will be written in the letter, including a professional tone or a tone that will be taken with friends or family members in more informal settings, Read through the letter once and see whether it has been completed to ensure that the tone remains the same. The tone can be adjusted based on the language which is used through the letter, as well as the greetings (familiar as opposed to formal).

Kinds of letters  :

  • Personal Letters – Acceptance letter, Birthday letter, Collection letter, Complaint letter, Condolence letter, Congratulation letter, Credit letter, Donation letter, Excuse and Apology Letter, Formal letter, Friendship letter, Goodbye letter,  Grievance letter, Introduction letter, Letter of invitation, Letter of request, Promotion letter, Scholarship letter, Sorry letter, Transfer letter, Welcome letter.
  • Social Mails and Letters – Appeal letter, Charity letter, Dispute letter, Farewell letter, FIR letter, Hardship letter, Retirement letter, Thank you letter.
  • Business Mails and Letters – Acknowledgement letter, Agreement letter, Announcement letter, Appreciation letter, Cancellation letter, Claim letter, Follow-up letter, Marketing letter, Miscellaneous letter, Negotiation letter, Order letter, Persuasive letter, Sales letter, Proposal letter, Solicitation letter.
  • Job Application Mails and Letters – Application letter, Appointment letter, Authorization letter, Certification letter, Confirmation letter, Dismissal letter, Employment letter, Endorsement letter, Internship letter, Interview letter, Job letter, Inquiry letter, Permission letter, Reference letter, Resignation letter, Sponsorship letter, Termination letter, Warning letter.


Part 2 : Parts of letters

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